Ensuring your business covers it all and avoids "inadvertent" risk.
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Everything You Never Wanted to Know
(But Definitely Need to Know)
About Form I-9s and Employee Eligibility Verification
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In recent months, Form I-9s have been in the headlines more than ever, with growing concerns about compliance and increasing pressure from government agencies like ICE (Immigration and Customs Enforcement). Whether you're a small business owner or an HR professional, understanding and managing Form I-9s properly is crucial to avoid potential penalties and legal headaches.
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Step 1: Initial Meeting
Meet with the prospective client to understand their firm. Provide a brief overview of I-9 compliance and current enforcement trends.
Step 2: Agreement to Proceed, Payment, and Scheduling
Client agrees to move forward. Contract is sent, and a date is confirmed. Client signs the contract and submits payment.
Step 3: Preparation and Onsite Visit
Prior to visit, Client is coached how to have existing I-9s ready for review. Arrive on-site and meet with HR or the person handling onboarding.
Step 4: Audit Education
Walk generally through the I-9 process and what happens when an I-9 audit occurs.
Step 5: File Organization
Organize I-9 binder and then review existing I-9s using Master
I-9 Spreadsheet and pre-formatted I-9 Checklists.
Step 6: Hands-On Training
Demonstrate correct I-9 completion using a live, hands-on example. Guide HR through, correcting, logging, and updating existing I-9 records.
Step 7: Digital Archiving
Train on scanning, naming, encrypting, and storing digital files securely.
Step 8: Independent Work & Spot Checks
HR begins reviewing the remaining I-9s with periodic spot checks.
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